Handbook

This new book has been written to reflect the changes to the Trefoil Guild since Welcome to the Trefoil Guild was published in 2000. Its purpose is to inform members and office holders how the Trefoil Guild works from local Guilds to the National Committees.

Every large organisation needs a structure and this book sets out how we conduct our business. We have tried to be comprehensive and include all the details that are needed without constraining individual creativity. We hope you will use the book flexibly.

The book should be used in conjunction with the Constitution of the Trefoil Guild which is also in the process of being updated. The Constitution will be published on the website in due course.

Our aims are as relevant today as they were when the idea was conceived and today's members are committed to carrying them out in a practical way.

We hope you find the book helpful and that it enhances your experience of the Trefoil Guild.

• Contents

  • Contents Listing
  • Map - Countries / Regions
  • Foreword

• Chapter 1: What is the Trefoil Guild?

  • Aims and Objectives
  • The Guide Promise and Law
  • Support, Fun, Friendship and Challenge
  • Membership of the Trefoil Guild

  • The Organisation

• Chapter 2: Your Guild

  • Every Guild is Different
  • Roles in the Guild
  • Planning the Guild Programme
  • Welcoming new members
  • Guild Records
  • Starting a Guild
  • Lone Guilds
  • Closing a Guild

  • At a glance: Table of Appointments and Terms of Office

    Guild Chairman – Your Role

• Chapter 3: Your County

  • The County Executive Committee
  • Roles in the County
  • The Annual Meeting/Review

  • At a glance: Table of Appointments and Terms of Office

    County Chairman – Your Role

• Chapter 4: Your Country/Region

  • Country/Region Executive Committee
  • Roles in the Country/Region
  • The Annual Meeting/Review
  • Rules for the Election of Country/Region Council Members

  • At a glance: Table of Appointments and Terms of Office

    Country/Region Chairman – Your Role

• Chapter 5: National Organisation

  • The Council
  • The Trefoil Guild Executive Committee
  • Appointments
  • Sub-committees of the Trefoil Guild Executive Committee
  • Trefoil Guild Office

  • At a glance: Table of Appointments and Terms of Office

    Council Members Elected to the Trefoil Guild Executive Committee

• Chapter 6: Supporting Girlguiding UK

  • How can you help Guiding?
  • Safe from Harm
  • Starter Packs
  • Depots
  • An A-Z of ideas

  • Starter Packs

• Chapter 7: International

  • Enjoying International Opportunities
  • Living Abroad?
  • The International Scout and Guide Fellowship (ISGF)
  • World Association of Girl Guides and Guide Scouts (WAGGGS)
  • Guiding Overseas Linked with Development (GOLD)

• Chapter 8: Public Relations

  • Communication
  • To attract new members

  • How to manage the media in the event of a crisis

• Chapter 9: Finance

  • Subscriptions
  • Guild Funds
  • Running an Account
  • Charity Status
  • Preparing a Budget
  • Gift Aid
  • GOLD - Guiding Overseas Linked with Development
  • Special Funds
  • Fundraising
  • Depots

• Chapter 10: Insurance

  • Information About Our Insurers
  • The Personal Accident and Medical Expenses Policy
  • Special Insurance for Trefoil Guild Members over 75 years of age
  • Events Involving over 300 people

• Chapter 11: Special Sections

  • The Communities Guild
  • The Travellers' Guild

• Chapter 12: Links with other Organisations

  • Dark Horse Venture
  • Discovery Award
  • National Council of Women
  • Scout Fellowship
  • Adult Scout Alliance
  • Friends of Guiding

• Chapter 13: Committee Meetings

  • Preparing the Meeting
  • Agenda
  • Participation
  • Minutes

• Chapter 14: Planning Events

  • Invitations and Protocol
  • Premises
  • Planning
  • Budget
  • On the Day
  • Refreshments
  • After the Event
  • Outings
  • Residential Holidays

  • Invitations and Protocol

    Risk Assessment

• Chapter 15: Saying a Few Words

  • Introducing a Speaker
  • Vote of Thanks
  • Reading a Report
  • Giving a Talk
  • For Large Gatherings

• Chapter 16: Publications

  • The Trefoil
  • Talking Trefoil
  • All about The Trefoil
  • Submissions to The Trefoil
  • guiding
  • Our World News
  • World Gazette Mondiale
  • The Trefoil Guild Website

• Chapter 17: History of the Trefoil Guild

  • 1909 - 2008

• Chapter 18: Abbreviations & Addresses

  • Abbreviations
  • Addresses and Contact Numbers

• Index